VISA INVITATION LETTERS
If you are visiting Czech Republic on a conference trip and are a citizen of a non-EU country, you may need a visa. You need an Invitation letter from the company for your visa to be issued. Some requirements may differ from country to country. Please check what applies in your case.
Delegates have to apply for the Schengen visa, which means a short stay for all Schengen countries. The application for a Schengen visa is submitted in person at a relevant consulate of the Czech Republic.
The VISA invitation letter is available only for registered participants who have paid for the registration fee. The delegates that need an official Invitation letter can not pay the registration fee on site. The payment must be received in advance. After June, 1st we will not send the hardcopies of Invitation letters by post as it would not be delivered on time. The only option of sending the original letters remains the DHL delivery.
An Invitation letter for Accompanying person will only be provided if this person has completed the congress registration and this registration has been fully paid.
Please present your application at least 2 months before the intended travel to have enough time to get your visa.
Do not forget to upload your passport number, your date of birth and date of arrival in ConfTool (Edit User Account Details)
If you need an Invitation letter, please send as a request by email to firstname.lastname@example.org.
Please note that a letter of invitation does not guarantee that your visa will be issued.
For more information about Visa Invitation letters please contact us email@example.com .
In case of any questions, do not hesitate to contact us on + 420 773 877 074
Special information for all delegates from the People´s republic of China
Please note that we can not receive any emails from the internet domain 163.com. If you are a holder of an email address at this domain, please, try to contact us from another email. Thank you for your understanding.
LETTER OF ACCEPTANCE
A letter of acceptance is available for download for all authors and co-authors who have account in Congress System ConfTool.